VIRGINIA BEACH GENEALOGICAL SOCIETY
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If you need your account password reset or need further assistance, email the G suite administrator at gsuiteadmin@vbgsva.net
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VBGS uses google G suite (now Google Workspace) for our email addresses, contact lists, calendar, and cloud storage. This allows us to have position based email addresses, shared access to files, and more.
Below you can find a little information about the different items and links to instructions and training videos. (Items open in new windows.)
Below you can find a little information about the different items and links to instructions and training videos. (Items open in new windows.)
the g suite account
The G suite account
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This is a google account, it can be a
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Log in to access:
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email
If you are already familiar with Gmail, you're good to go.
If not, click here for instruction on:
If not, click here for instruction on:
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Contacts list
Contacts list
The contacts list is shared through the shared account notifications@vbgsva.net.
Everyone has access to these contacts, found under "Delegated Contacts" - if you don’t, send an email to gsuiteadmin@vbgsva.net.
Click here for more about accessing and using the list.
Everyone has access to these contacts, found under "Delegated Contacts" - if you don’t, send an email to gsuiteadmin@vbgsva.net.
Click here for more about accessing and using the list.
Google Drive
Drive
This is cloud storage we can all share. Each account has 30G of cloud storage space.
(If more space is needed, we can create new accounts. There is no charge for VBGS.)
Ideally, we should move all records to the cloud and only keep hard copies if necessary.
Click here for information and instruction about Drive.
(If more space is needed, we can create new accounts. There is no charge for VBGS.)
Ideally, we should move all records to the cloud and only keep hard copies if necessary.
Click here for information and instruction about Drive.
Calendar
Calendar
The calendar is managed through the main G suite account, vbgsociety@vbgva.net but is accessible through the shared account notifications@vbgsva.net.
Check the calendar for conflicting meetings before scheduling a zoom call.
Likewise, if you schedule a meeting, add it to the calendar so others know.
If something else is scheduled and you need to meet, try Google meet if that is possible.
Click here for instruction on opening and adding to the calendar.
Check the calendar for conflicting meetings before scheduling a zoom call.
Likewise, if you schedule a meeting, add it to the calendar so others know.
If something else is scheduled and you need to meet, try Google meet if that is possible.
Click here for instruction on opening and adding to the calendar.
Zoom
Zoom
VBGS has a Zoom account that allows up to 100 people in a meeting at once.
Any committee or group is permitted to use the account for their meetings. Priority is given to regular meetings (the general monthly meeting, computer user group, writers group, and how-to class). If another time cannot wait, they should use Google meet.
Click here for instructions on setting up and hosting a Zoom meeting.
Any committee or group is permitted to use the account for their meetings. Priority is given to regular meetings (the general monthly meeting, computer user group, writers group, and how-to class). If another time cannot wait, they should use Google meet.
Click here for instructions on setting up and hosting a Zoom meeting.
Google meet
Google meet
This is Google's version of Zoom. Feel free to use it for one-on-one and committee meetings but, when last tried, it isn't good for large groups.
There was no host control. Anyone can mute or kick anyone else out of a meeting.
Click here for instruction on Google meet.
There was no host control. Anyone can mute or kick anyone else out of a meeting.
Click here for instruction on Google meet.
Training sessions
We've had a few training sessions over Zoom, you can request the links to these recordings at gsuiteadmin@vbgsva.net.
Eventually the plan is to make smaller clips from these or make new, stand-alone trainings for each item.
Eventually the plan is to make smaller clips from these or make new, stand-alone trainings for each item.