VIRGINIA BEACH GENEALOGICAL SOCIETY
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  • Home
  • About & Contact
    • Groups & Committees
    • Scrapbook
  • Membership
    • Get involved
  • Meetings & Events
    • calendar
    • meeting link
  • Resources
    • Libraries
    • Links
    • Newsletters
    • Members Only
      • Handouts
      • Recorded Meetings
      • Mentors
      • Surname list
      • Member Swap Meet
      • Member Lending Library
      • Old Photos
  • Genealogy Day at the Beach
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If you need your account password reset or need further assistance, email the G suite administrator at gsuiteadmin@vbgsva.net
VBGS uses google G suite (now Google Workspace) for our email addresses, contact lists, calendar, and cloud storage. This allows us to have position based email addresses, shared access to files, and more. 

Below you can find a little information about the different items and links to instructions and training videos. (Items open in new windows.)
the g suite account

The G suite account

This is a google account, it can be a
  • personal account (firstlast@vbgsva.net)
  • multiuser account (notifications@vbgsva.net)




Log in to access:
  • email
  • shared contacts (grouped contacts for entire membership are only on the notifications@vbgsva.net account)
  • drive (cloud storage)
  • and lots more if wanted
Click here for instructions on signing into an account.
email

Email

If you are already familiar with Gmail, you're good to go.
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If not, click here for instruction on:
  • opening Gmail
  • composing a message
  • adding and using signatures
  • forwarding messages
  • adding alternate "send from" addresses
  • scheduling emails to send at a later time

​Click here for instructions specific to the multi-user account notifications@vbgsva.net
Contacts list

Contacts list

The contacts list is shared through the shared account notifications@vbgsva.net.
Everyone has access to these contacts, found under "Delegated Contacts"  - if you don’t, send an email to gsuiteadmin@vbgsva.net.

Click here for more about accessing and using the list. 
Google Drive

Drive

This is cloud storage we can all share. Each account has 30G of cloud storage space.
(If more space is needed, we can create new accounts. There is no charge for VBGS.)

Ideally, we should move all records to the cloud and only keep hard copies if necessary. 

Click here for information and instruction about Drive.
Calendar

Calendar

The calendar is managed through the main G suite account, vbgsociety@vbgva.net but is accessible through the shared account notifications@vbgsva.net.

Check the calendar for conflicting meetings before scheduling a zoom call.
Likewise, if you schedule a meeting, add it to the calendar so others know. 

If something else is scheduled and you need to meet, try Google meet if that is possible.

Click here for instruction on opening and adding to the calendar.
Zoom

Zoom

VBGS has a Zoom account that allows up to 100 people in a meeting at once.

Any committee or group is permitted to use the account for their meetings. Priority is given to regular meetings (the general monthly meeting, computer user group, writers group, and how-to class). If another time cannot wait, they should use Google meet. 

Click here for instructions on setting up and hosting a Zoom meeting. 
Google meet

Google meet

This is Google's version of Zoom. Feel free to use it for one-on-one and committee meetings but, when last tried, it isn't good for large groups.

There was no host control. Anyone can mute or kick anyone else out of a meeting. 

Click here for instruction on Google meet.

Training sessions

We've had a few training sessions over Zoom, you can request the links to these recordings at gsuiteadmin@vbgsva.net. 
Eventually the plan is to make smaller clips from these or make new, stand-alone trainings for each item. 
  • Home
  • About & Contact
    • Groups & Committees
    • Scrapbook
  • Membership
    • Get involved
  • Meetings & Events
    • calendar
    • meeting link
  • Resources
    • Libraries
    • Links
    • Newsletters
    • Members Only
      • Handouts
      • Recorded Meetings
      • Mentors
      • Surname list
      • Member Swap Meet
      • Member Lending Library
      • Old Photos
  • Genealogy Day at the Beach